The tasks of the Finance Director include:
- Bookkeeping in QuickBooks of all income/expenses with regular reports for Board meetings;
- Payment of all bills and expenses, either online or via check, after authorization from CEO/President/Board;
- Disbursal of brain donation grants and other grants (after CEO approval);
- Preparation of payroll: Review employees’ bi-weekly activity report submissions. Following approval by CEO and/or supervisor, Finance Director submits electronically to payroll service;
- Reporting of overall hours by employee, case, and disorder;
- Manage payroll service to meet state and federal tax requirements;
- Processing charitable contributions (including monthly Facebook/PayPal payments, DAFs, and other special payment sources). Preparation of acknowledgements to donors, notifications to families, and memorial contribution reports to families;
- Creation, printing, and mailing of memorial flyers for families requesting memorial contributions;
- Registration for DAFs and other entities offering funding/donation matches to BSN;
- Reconciliation and reporting on all financial and investment accounts on a monthly/quarterly basis including online donations from all sources (Facebook, etc.);
- Applications for D&O and EPL insurance policies (annual task). Responding to audits as needed;
- Preparation, along with our accountant, of Federal and State tax forms. Verification of data entered;
- Reporting to California AG and SOS to comply with state regulations;
- Initial handling of inquiries related to filings or reports, insurance, employment-related issues for state or federal authorities, changes in privacy or online communication rules, etc. Once importance assessed, Finance Director will refer issues to the appropriate Director/Officer;
- Preparation of Menlo Park business license application (annual task);
- Additional special projects as agreed to by the Board (with specification of intended deadline and number of hours expected to completion).
The tasks of the Finance Director, under usual circumstances, are accomplished in no more than 15 hours/week. Special circumstances (such as unusually high charitable contribution rates, a special requirement for tax or regulatory compliance, etc.) may require additional hours. Brain Support Network’s overtime and meal and rest break policies apply to this position.
The Finance Director’s work is overseen by the Treasurer.