Hospice RN Bill Carroll’s great article on when hospice should be contacted

When CurePSP was the Society, it published at least twice hospice nurse Bill Carroll’s article on hospice in the PSP Advocate (now called the CurePSP Magazine). Here’s the text of his great article.  (On the PSP Forum, Bill goes by 104fm.)

WHEN SHOULD HOSPICE BE CONTACTED FOR SOMEONE WITH PSP?

William Carroll, RN, CHPN
HealthCare Dimensions Hospice, The Dana Farber Cancer Institute, Boston, MA
The PSP Advocate, 2006 (1st issue)

As a participant in the online discussion forum available at forum.psp.org, I have often been asked my opinion as to when is the apropriate time to contact hospice. I receive this question fairly often because of my background and current employment as a registered nurse working in Hospice for Healthcare Dimensions, a subsidiary of the Dana Farber Cancer Institute. I also have a family member who has been diagnosed with PSP.

There are basically two separate Medicare benefit programs that may be available for people with PSP and their families. These include the Medicare Home Health Benefit and the Medicare Hospice Benefit. Many private insurances have guidelines for qualifying for their own programs, but quite often, they are virtually identical to those offered through Medicare. It is usually worthwhile to review the publications available from the insurer and then speak with the benefit administrator to see what is available.

Each of the two plans has separate criteria which need to be met in order to qualify for the program. For the Medicare Home Health Benefit there must be a need for skilled care (custodial care alone, such as would be provided by a nurse’s aide, generally would not qualify), and the patient must be home bound. In the case of the Medicare Hospice Benefit, both the admitting physician and the Hospice Medical Director must certify that they believe if the disease runs its normal course, the patient has a prognosis of six months or less.

With many diseases that have an unpredictable rate of progression, and PSP is definitely no exception, determining a six-month prognosis with any true accuracy is extremely difficult. In consideration of this, the Medicare Hospice Benefit provides for unlimited renewals. Basically, this means that provided the admission criteria is still met, a person could potentially be eligible to receive all the care and benefits that Hospice provides for well beyond the original six-month prognosis.

Another question I am often asked is, “When is it the appropriate time to contact hospice?” People are sometimes taken aback by my most common response, which is often, simply, “today.” The reason I feel this is the most accurate answer is that by contacting hospice today, you have absolutely nothing to lose, but a priceless amount of information, support and services to gain. When contacted, many hospices will give you the option of having a nurse come to the home (or nursing home if that is where the patient resides) and explain the benefit. The nurse can often tell you on the spot whether the hospice benefit may be available as an option now, or, if not, what criteria would need to be met in order to qualify.

Upon accessing the Hospice benefits, a registered nurse will be assigned whose focus will be on controlling the symptoms of the disease and helping to promote the best quality of life possible. The nurse will come to the home (usually from one to seven times per week, depending on need) for ongoing symptom management. There is also a registered nurse available 24 hours a day by phone for the hours that the assigned nurse is not available. A social worker will also be assigned who can assist in obtaining any available community resources, as well as helping both the person with PSP and the family deal with the emotional aspects of the losses this disease can bring. A non-denominational pastor can also be assigned who can work alone or in conjunction with community clergy to help cope with the spiritual aspects of dealing with the disease.

In addition, nurse’s aides can be included to assist with personal care, such as bathing and dressing. Nurse’s aides generally visit from two- seven days a week, depending on need, and stay from 1-1 1/2 hours per visit. Trained volunteers can also become involved. They can help by making friendly visits to sit and read to the patient, running errands, assisting with rides to appointments or helping in any other way possible. Other services, such as speech or physical therapy, can also be included as part of the hospice plan of care. By invoking the benefit, you gain access to a team of well-trained professionals whose focus will be on providing the person with the absolute best quality of life possible. In addition to the professionals involved in the care, hospice also covers related medications as well as home medical equipment, such as walkers, wheelchairs, commodes, hospital beds and other equipment.

An additional positive aspect of the hospice benefit is that it can be provided not only in the home setting, but also in nursing facilities and hospitals. Often, people have other insurance in addition to Medicare, such as Medicaid or long-term care insurance. If this is the case, the additional insurance can sometimes be used to cover the cost of being in a nursing facility, while Medicare is used for the hospice services. Some patients choose to use hospice houses, which are facilities that deal exclusively with hospice patients and often strive to create a more homelike environment as opposed to a medical one.

Of all the families I have had the pleasure and privilege of being involved with, the ones who have gained the most from the program all had one basic thing in common. They accepted all of the services and benefits hospice had to offer. Although there is no obligation to accept the involvement of all of the different team members, I strongly encourage doing so. Each member has something different to offer that often can compliment what the others provide.

Hospice is a benefit that is available much sooner than most people realize. Referrals for hospice evaluations can be made by patients, friends or family members, and can be called in directly to any hospice in your area. The service does not need to be initiated by a physician’s office, but it is often helpful to find out which hospices your doctor recommends.

William Carroll, RN, CHPN is a registered nurse who is nationally certified in Hospice and Palliative Care who is currently employed by HealthCare Dimensions Hospice, a subsidiary of The Dana Farber Cancer Institute.

[later on 12/22/09: removed a link Bill thought no longer appropriate.]

Advance Directives – Link to Neurology Now Article and Robin’s Resources

The latest issue of Neurology Now magazine has a good article on advance directives.  If you are reading this email, you should have advance directives for yourself and any adult you may be caring for!

We are lucky in California that our state accepts the POLST form. This is the form that anyone with a neurodegenerative disorder should have filled out.  You can find info on the POLST form here:

POLST:
polst.org

POLST form for CA:
[Editor’s note:  the CA POLST form can be found at capolst.org]

If you live in California and don’t have a neurodegenerative disorder, you should consider completing this form:

Info on the California Medical Association (CMA) Advance Health Care Directive Kit:
www.cmanet.org/publicdoc.cfm?docid=7&parentid=4

Another resource I like a lot, which is not mentioned in this article below, is:

Five Wishes from Aging with Dignity:  (cost is $5)
www.fivewishes.org/

Many people (including myself) have completed the “Five Wishes” document, have added it to our living will, and have given it to our healthcare power of attorneys.

Here’s a link to the “Neurology Now” (neurologynow.com) article on advance directives:

neurologynow.com/pt/re/neuronow/fulltext.01222928-200905050-00026.htm

Get It in Writing!
Advance directives give you control over your health care.
by Lisa Phillips
Neurology Now, Volume 5(5), September/October 2009, p 35-36

Checklist on Family Matters

This helpful “Checklist on Family Matters” allows families to review:

  • legal matters, such as durable power of attorney
  • family business, such as regular business, emergency plans, bank accounts, etc.
  • insurance
  • supervision of patient, including identity bracelet, safety locks on doors, etc.
  • items in the event of death, such as cemetery lot deed, funeral arrangements, etc.

Find it online here:

alzonline.phhp.ufl.edu/en/reading/CHECKLIST.pdf

Checklist on Family Matters
by L. Doty, University of Florida Memory Disorders Clinic
AlzOnline.net
2006?

This seems like an easy-to-use tool for a family discussion.

Robin

 

Mayo Clinic Rochester Protocol and Shipping Instructions

Brain Support Network helps families make arrangements to donate a loved one’s brain for research and so the neurological diagnosis can be confirmed.

Occasionally, the Mayo Clinic in Rochester, Minnesota (“Mayo Rochester”) is the brain bank where brains are donated.  In general, Brain Support Network only assists Mayo Rochester with brain donation for multiple system atrophy (MSA) cases.

Below, we will keep the latest research protocol for Mayo Rochester along with their shipping instructions.  Note that the whole brain is donated.  The family may also decide to donate the spinal cord.

In short, the Mayo Rochester protocol requires that the whole brain (and possibly the spinal cord) be removed within 24 hours of death.  The clinic asks if a two small samples can be taken, which are frozen.  The remaining brain (and spinal cord) are fully immersed in formalin buffered to 10%, and fixed for 10-14 days.  Mayo Rochester provides containers and dry ice, and pays for shipping.

Plus, we list below Brain Support Network’s shipping suggestions.  These have been developed over many years of stories using FedEx as the shipping agent.

Robin
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Mayo Clinic Rochester – Research Protocol
Last Updated:  April 2017 (about frozen samples)

We greatly appreciate your help in obtaining brain tissue for our study on central degenerative autonomic disorders.  Enclosed please find a copy of a personal directive for autopsy that your patient will sign to advise his/her family that an autopsy be done at the time of death (original sent to patient).

Our group is engaged in the study of patients with multiple system atrophy (Shy-Drager syndrome), Parkinson’s disease, or dementia with Lewy bodies.  We are particularly interested in pathological alterations in the brainstem of these patients and have a NIH-funded grant to study immunocytochemically-defined cell groups in the medulla, hypothalamus and, spinal cord when available.

We would appreciate it if you can assist us in the study of this patient’s brain by informing us at the time of this patient’s death.  Given the lability of immunocytochemical techniques to postmortem delay and fixation we require that the tissue be harvested within 24 hours of death.  In order to facilitate handling of the brain, we request the following:

It is highly desirable to examine the entire brain and spinal cord, if possible.

Please remove 1cm3 of right frontal lobe, and 1cm3 of cerebellum in the area of the vermis, freeze and ship separately on dry ice. We can provide coolers if needed. 

Carotid artery in the area of the bifurcation, base of heart with attached great vessels, abdominal aorta with mesenteric ganglia/vessels, distal esophagus/stomach junction, and distal colon (3 inches) is also highly desirable. 

The brain (minus frozen samples) should be immersed in 10% formalin for 7-10 days.

We understand that this protocol is different from others you may have encountered; this is due to the nature of our research.  We greatly appreciate your assistance in this informative study.  If there are any questions or concerns, please contact one of us directly please call Ann first: Ms. Ann Schmeichel, my research technician (daytime phone: 507-284-8597, evening phone: 507-584-0201, cell phone 507-219-1652, fax: 507-284-3133).  Please follow this protocol as closely as possible.  Thank you for your assistance.

Sincerely,
Phillip A. Low, M.D.

————————————–


Mayo Clinic Rochester – Shipping Instructions
Last Updated:  2017

1. The brain (minus frozen samples) should be immersed in 10% formalin for 7-10 days, double bagged, and boxed.

2.  Please ship by Federal Express to

Ann Schmeichel
Neurophysiology Laboratory
Mayo Clinic
805 Guggenheim Building
200 First Street SW
Rochester, MN 55905

Please contact Ann either by phone or email at [email protected] and she will make sure that you have labels for shipping.

3.  We will cover all expenses involved in autopsy, handling, and mailing of the material.

————————————–


Brain Support Network’s Notes about Mayo Rochester’s Protocol
Last Updated:  April 2017

1.  We believe Mayo Rochester’s instructions about the frozen samples are rather skimpy but hopefully pathology service providers can figure things out!  If not, contact Ann Schmeichel at Mayo Rochester.  She will provide shipping containers and dry ice for the frozen samples.

2.  Many pathology service providers prefer to send the frozen samples as soon as possible. Given our experience with FedEx, we suggest shipping out the frozen samples on a Monday or Tuesday only.  Under no circumstances should wet ice be used.

3.  Note that some pathology service providers have reported that FedEx has been unwilling to pick up or accept containers with dry ice.  Please double-check with FedEx delivery staff who pick up from a usual location as to whether they have a problem with this.  Regular FedEx locations will accept containers with dry ice; however, many FedEx Office locations will not.

4.  The formalin fixed whole brain should be double-bagged for shipping.  Take care not to over-fill the “inside” bag with formalin as leakage/spoilage was a recent problem that resulted in FedEx suspending transport of a shipment.  Any good quality Styrofoam shipping container can be used.  Mayo Rochester will provide a container.

5.  Before shipping, please check the FedEx website for service alerts to be sure that there are no weather conditions in Florida, Tennessee (FedEx hub), or other locations that would delay shipping.  FedEx’s webpage is:

www.fedex.com/us/servicealerts/index.html 

FedEx has a link on its website to the National Weather Service’s weather map, showing severe weather.

6.  Before shipping, consult with Ann Schmeichel at Mayo Rochester to be sure she is in the office or someone is accepting packages.

7.  We’ve also had the situation where FedEx has accepted a container with dry ice, only to return it or delay delivery.  Once, in January 2016, a regular FedEx location accepted the package containing dry ice and then returned it to the pathology specialist’s address a few hours later, offering no explanation as to why it had been accepted earlier at the FedEx location only to be rejected later.  Twice in May 2016, FedEx delayed the delivery to Mayo of two containers where the label showed dry ice (“ICE”) was included.  Fortunately in both cases, tissue was shipped out on a Monday so we had a couple of days’ leeway to address the problem with FedEx.

8.  Immediately after shipping, please send a cell phone photo via text to Robin Riddle (cell phone 650-814-0848 – accepts texts) of the tracking numbers of the frozen containers and the fixed container.  Or, send an email containing the tracking numbers to Brain Support Network.  This way Brain Support Network can monitor the shipments.  It is best that the pathology service provider monitor the shipments as well, in case any issues arise during transit.

9.  Around the year-end holidays, Mayo will often request that shipment be delayed.  It is best around the year-end to check with Mayo or Brain Support Network in advance of shipping.

 

Preparing Ice and Utilizing Ice for a Brain Donation

Thank you for agreeing to donate your brain or your family member’s brain so that research can be enabled.  Brain donation is key to finding cures for many neurological diseases.  And it is the only way to obtain a confirmed diagnosis.

And thanks to families, hospice agencies, care facilities, caregivers, and funeral homes for making advance preparations for the brain donation.  Part of that advance effort is preparing some bags of ice, which will be utilized to keep the family member’s head (and therefore brain) cool until the family member can reach refrigeration upon his/her passing.

Why is there a delay in getting to refrigeration?  There are multiple possible reasons for this, including:

  • family wants to spend some time with their loved one before calling the funeral home
  • if a hospice agency is pronouncing death, it make take some time for the hospice nurse to arrive
  • it may take some time for the funeral home to arrive to pick up the loved one
  • it may take some time for the funeral home to reach a place where there is refrigeration

Note that not all funeral homes in the United States have refrigeration. (In Brain Support Network’s detailed instructions for this brain donation, we indicate if there is refrigeration at the place where the brain donation work will be performed.)

PREPARATION

The family, hospice agency, care facility, or caregivers should prepare several gallon-size re-sealable Ziploc-type bags with ice.  The bags should be about half-full. These can be placed in a nearby freezer (at home, for example).

If hospice or a care facility is involved, the staff usually assist the family in preparation of ice bags.

If plastic bags and an ice machine are readily available, such advance preparation isn’t necessary.

Also, many care facilities or hospitals have freezer gel paks on hand.  These can certainly be used instead of bags of ice.

UTILIZATION OF ICE

Upon the passing of your loved one, please call the hospice agency, if your loved one is not a resident of a skilled nursing facility.

Our condolences to the family on your loss!

(If your family member is not on hospice and not a resident of a skilled nursing facility, usually the police and the county coroner must be notified. This can delay or make impossible the brain donation.)

Ideally, your loved one should be refrigerated as soon as possible.  It could take some time for your loved one to arrive at a place where there is refrigeration.  As soon as possible after your loved one’s passing while respecting your wishes as a family, we suggest placing plastic bags filled with ice (or frozen gel packs) around the head to keep the brain cool.

Use several gallon-size, re-sealable Ziploc-type plastic bags of ice or frozen gel packs around the head.  (The bags should be about half-full.) Place the bags or packs at both temples, on the forehead, at the top of the head (as if it were a crown), and behind the head (as if it were a pillow).  There is no need to place something on the face.  Sometimes hospice staff can use a pillowcase or hand towel to discreetly hide the plastic bags/gel packs and keep them in place.

Hospice can assist with this, if hospice staff has arrived.   Certainly care facility staff can assist with this.

Once the ice is in place, have peace of mind that your loved one’s brain is being kept cool.  Spend the time you feel you need.  How much time you have is dependent on the time of day and when the brain donation work can be performed in your family’s particular case.

If you have any questions or concerns, please contact Brain Support Network by cell phone 650-814-0848 (accepts texts) or email.